In this article we’ll look at the benefits of integrating your Sage Accounting Software with an eCommerce system like WooCommerce in order to streamline your business. Should you integrate Sage to eCommerce or not? You decide:
1 - Why should you integrate your Sage Accounting with an eCommerce store?
An accounting system like Sage Accounting is the core of all your business data (financial transactions, stock and product management, pricing and profit margins etc.), so it would make sense for a couple reasons for Sage Accounting to integrate with eCommerce:
2 - In order to integrate my Sage Accounting with an eCommerce store, do I need technical skills?
There’s understandably a lot of apprehension when terms like “integrate”, “Integration” and “accounting eCommerce integration” get thrown around, for a business owner who may not have a dedicated IT team to assist in setting up their Sage Accounting to eCommerce integration, the question is: “What technical skills do I need”. The answer may surprise you:
The short answer is “No”, you do not need any special skills to integrate Sage Business Cloud Accounting with your eCommerce or WooCommerce store.
3 - Different types of pricing and stock used from Sage for an eCommerce store.
When Sage Accounting is integrated with eCommerce, there’s a couple choices one can make pertaining to price & stock being synced from Sage through to your eCommerce/WooCommerce store:
4 - Order types raised in Sage: what's best for my business?
There are 3 main order types that one can receive from an eCommerce store back into your Sage Accounting software, and each have their own use-cases.
Quote: A Quote is useful if you’re unsure if the customer is going to proceed/confirm an order with a payment or not. If the customer has paid for an order, you can, in Sage Accounting, turn the order into an invoice easily.
If your business does not hold stock and relies on sourcing products from suppliers before being able to fulfill the order, a quote allows you to easily amend the order should the entire order request not be possible
Sales Order: If your eCommerce sells items that are stock-sensitive i.e you can not make more items, or source items on demand, you’ll want to reserve stock in Sage Accounting every time an order is placed. Every time a Sales Order is generated in Sage Accounting, you can set it so stock is reserved. Any order placed online, will reserve stock in Sage Accounting.
Invoice: For orders placed online on your WooCommerce store, if you’ve received payment via a payment gateway, you can set your Storehub.io account to raise an invoice automatically. This essentially confirms the transaction, and remove the item/s from stock so no other shopper may purchase the now newly out of stock items. Storehub.io will then update the stock on your website if its integrated with Sage Accounting in under 1 minute.
5 - Sync speeds from Sage Accounting to eCommerce.
Depending on your industry, having an eCommerce integration sync with Sage Accounting that performs efficiently (read: regularly) can be critical to your business.
If you have fast moving products and have a lead time for new stock that’s not conducive to good customer service, you’ll need the integration between Sage Accounting and your eCommerce store to be as fast as possible - this is so you never sell items that are not in stock and you’re unable to fulfill.
If you need your stock and price to sync quickly, Storehub.io syncs with Sage Accounting every 2 minutes for Sage 200 Evolution and Sage 50 Cloud, and for Sage Business Cloud, the stock, price and orders sync every 1 minute or less with Sage.
Even with an exceptionally large product inventory (we’re talking 30 000 product SKUs and above), the Storehub.io sync with Sage Accounting runs efficiently as we only scan for the latest product stock and price changes since the last sync time stamp.