Syncing your entire product catalog, especially if it includes irrelevant items, requires more time and resources. Whether it’s data entry, system updates, or report generation, dealing with unnecessary products adds to your workload. Below is a quick guide to to show you how to filter only relevant products in preparation for syncing products with Storehub.io
How to Set Up User Defined Fields in Sage 50 Accounting
Step 1: Accessing the Maintain Menu.
Navigate to the top menu and click on Administration / System Configuration
Depending on where you want to add the user-defined field, choose one of the following options:
- Customers/Prospects
- Vendors
- Inventory Items
- Employees/Sales Reps
For the purpose of filtering products you will select “Inventory Items”
YouTube Video Link: Sage 50cloud Pastel (ZA) – Everything about Inventory

Step 2: Customizing Fields
- In the selected Maintain window, look for the Fields tab.
- Here, you will see several predefined fields. At the bottom of this list, you will find a section for User-Defined Fields.
- Click on a field that says “User-defined” or is blank to start editing.
Step 3: Naming and Defining the Field
- Enter a descriptive name for your new field that indicates the data it will hold, such as “Web Active” or “Web Item”.
- Define the field type (text, date, numeric, etc.) based on what kind of information you want to track.
Step 4: Saving and Using the Field
- Once you’ve named and defined your field, click Save to apply the changes.
- You can now use this field “Web Active” to mark relevant items as “True” and Irrelevant items as “false” and Storehub.io will only sync with items that have the value of True.
Conclusion
Introduction: User-defined fields in Sage 50 Accounting offer a powerful way to tailor the software to your specific business needs. Whether you need to track additional information about customers, vendors, inventory items, or employees, user-defined fields give you the flexibility to do so.
Contact Storehub.io for more information.
See also:
Sage 50 and Amazon Integration for South African Businesses: Simplifying Business Operations
Unlocking Your Online Potential: South African Sellers Benefit from Amazon Integration with Sage 50